The Trinity County Fair recognizes that a Fair
is a proper forum for the free exchange of ideas
necessary to a free society, yet reserves the
right to regulate all activities, concessions, and
exhibitions on the Fairgrounds with regard to
time, manner and place in pursuance of its
valid interest in maintaining peace and order
and protection of the general public.
Exhibitors shall comply with all applicable
State and Federal laws and be familiar with the
procedures and information set forth in the
Rental Agreement Contract and this Information
First choice of space will be offered to
exhibitors from the previous year. Trinity
reserves the right to allocate available
exhibit spaces or to select exhibitors or to limit the
number of similar exhibits in a manner which
in the judgement of Management will be most
conducive to the successful operation of the
location will be determined by Fair
Management, and is subject to change without
The Fair Management reserves the right to
require the removal of any exhibits or object which
are, in its opinion, offensive, hazardous, or
adversely affect the Fair’s image.
The Commercial Building and other exhibit
areas will be open for setting up exhibits between
8:00 am and 7:00 pm
Thursday, August 9, 2012. Commercial
Building Booths MUST be set up on Thursday only. Each commercial/concession
booth must be ready for business at 10:00 am on Friday, August 10,
2012. Commercial Building will open to vendors at
9:30 am each morning.
During the Fair all inside and outside
commercial/concession booths are to be open and
adequately staffed at all times the Fair is
EXHIBITORS WILL NOT BE ALLOWED TO
5:00 P.M. on SUNDAY, AUGUST 12, 2012. Any exhibitor violating this rule
may face automatic cancellation in all future Fairs.
Outside exhibitors may remain open later than
5:00 pm Sunday, if desired, as the Fairgrounds will remain open until
Limited campsites are available on a
first-come, first-serve basis, priced at $70.00 for full
hook-up (power, water, sewer) and $60.00 for
regular campsites (for self-contained units) for
Thursday through Sunday of the Fair. PLEASE SEND CAMP FEES WITH YOUR
SIGNED CONTRACT TO RESERVE A SPACE. EXHIBITORS MAY NOT CAMP
IN THEIR EXHIBIT SPACE.
Price of regular campsite does not
include water or electricity. Water
and electricity are
available, though not exclusively assigned to
any particular campsite, and we will allow their
use, but PLEASE BE A GOOD NEIGHBOR and do not
monopolize our limited facilities!
The Fair will be responsible for broken
breakers or low water pressure. Campground
bathrooms and showers are available free to
all those with campground permits.
10. Each commercial
exhibitor/concessionaire will receive two (2) three-day
passes for your workers must be purchased.
Prior arrangements to purchase
pre-sale gate tickets at a reduced price can
be done through the mail. If
you wait until you
arrive you will pay full gate fee.
commercial exhibitor/concessionaire will be issued one vehicle pass for
of supplies onto the Fairgrounds during
designated times (7:00 a.m. to 9:00 a.m.).
vehicle must park in parking lot or at campsite.
12. Exhibitors are
fully responsible for installation, maintenance, and disassembly of
personnel, materials, tools, equipment, fixtures, supplies, tables,
may be used.
13. NO EXHIBITOR SHALL
SUBLET ANY EXHIBIT SPACE.
14. Sound devices of
all types are subject to the approval of the Fair Management. Volume on
sound devices must be controlled so as to not
interfere with neighboring exhibits.
15. The Fair will
provide professional security and take every precaution to safeguard
and their property, but cannot be responsible
for loss, theft, or vandalism.
WILL BE NO DOGS OR PUPPIES, OTHER THAN SEEING-EYE DOGS
ALLOWED ON THE FAIRGROUNDS.
All exhibitors admitted to the Commercial
Building prior to opening hours must remain in
Only the exhibitor shall be admitted.
Regulations require that all flammable
materials (corrugated paper, drop cloths, etc.) used in
the construction of your exhibit be treated
with an approved fire-retardant chemical.
commercial/concession booths will be inspected
by the Fire Marshal.
Each inside exhibit booth has one 110V
electrical outlet. 220V
is available on a very limited
exhibitors should bring long extension cords.
Extension cords used to
distribute power to electrical apparatus shall
be rated 15 AMPS minimum and contain ground
not meeting these requirements shall be confiscated for the duration of
Unless otherwise specified, inside exhibit
booths are approximately 10’ X 10’ ($150.00) or
Back height is restricted to eight (8) feet;
sides three (3) feet. Exhibit
dividers are drapery.
Decorations or display materials may be
affixed using pins, tape etc.
No portion of any exhibit may obstruct aisles,
exits or service areas, nor interfere with the
view of neighboring exhibits by Fair patrons
as they pass along the aisles. Exhibitors
remain within exhibit confines and are NOT to
work in public areas.
NO SMOKING ALLOWED
INSIDE COMMERCIAL BUILDING.
$225.00 space fee or 20% of gross sales after
taxes whichever is greater, payable at close of
DAILY INCOME REPORTS REQUIRED.
Report to Cashier
Please fill out the enclosed “Application
for a Permit to Operate a Temporary
Retail Food Facility” and send to Trinity County
Environmental Health, at
the address on the application. Food concessions will be
inspected during the Fair
by Environmental Health.
FURTHER INFORMATION PLEASE CALL PAM AT (530) 628-5223.
NON-REFUNDABLE SPACE RESERVATION FEE IS REQUIRED AND MUST BE SENT WITH
PRELIMINARY CONTRACT TO RESERVE SPACE.
THE RESERVATION FEE WILL BE SUBTRACTED FROM
TOTAL COMMERCIAL/CONCESSION FEE.
If you are already insured then a
copy of your insurance certificate is required.
Must be $1,000,000.00
The following wording must appear
as written on the insurance certificate!
ADDITIONAL INSURED –
That the State of California, the County of Trinity, the Trinity County
Fair Association are made additional insured, but only insofar as the
operations under this contract are concerned.
SPACE FEES & INSURANCE FEES
BOOTH SPACE FEE
10 X 10
10 X 20
10 X 30
$225.00 or 20% of Gross sales after taxes
whichever is greater.
Here to Return to Home Page